Council Meetings 2022

The full Parish Council meets once a month on the 2nd Tuesday of the month (starting at 7pm). There is no meeting in August.

Meetings will be held in the Rear Extension Room at Copythorne Parish Hall unless any COVID guidance/restrictions dictate otherwise.

There will be a short public participation session at the start of proceedings when residents may make statements or ask questions about any matter affecting the Parish. In addition to being posted on our website the agenda for each meeting is placed on our Parish noticeboards at least three working days prior to the meeting.

Council Agendas and Minutes 2022

Agenda	Supplementary Documents	Minutes
Parish Council 13 December 2022	Item 5 – Planning List – Dec 2022 Item 6 – Planning – Decisions since last meeting updated 6 Dec 2022 Item 7 – Draft Minutes – Nov 8th Item 8 – Update on Actions from minutes of Nov 8th item 9 – Report on Parish Footpath inspections – Aug-Sept 2022 Item 10 – Playground Inspections Report – August 2022 Item 11 – Splitwind Pond Maintenance Item 12 – Updating report on possible replacement for the Bartley Oak Item 13 – Forest North-East Conservation Area Appraisal Review Item 14 – Parish Council Elections 2023 Item 15a – Bank Reconciliation Nov 2022 Item 15b – Payments Schedule Dec 2022 Item 16 – Consideration of Budget 2023-24 Item 17 – Correspondence and Clerk’s Report Item 20 – Forward Planning Calendar as at Dec 5th 2022	Parish Council 13 December 2022
Parish Council 8th November 2022	Item 5 – Planning List – Nov 2022 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes – Oct 11th 2022 Item 8 – Update on Actions from Minutes of Oct 11th 2022 Item 9 – Councillors Code of Conduct Item 10a – Bank Reconciliation – Oct 2022 Item 10b – Payments Schedule – Nov 2022 Item 11 – Correspondence and Clerk’s Report Item 14 – Forward Calendar – As at 1 Nov 2022	Parish Council 8th November 2022
Parish Council 11th October 2022	Item 5 – Planning List – Oct 2022 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes – Sept 27th 2022 Item 8 – Update on Actions from Minutes of Sept 27th 2022 Item 9 – Report on Parish Footpath inspections – Aug-Sept 2022 Item 10 – Playground Inspection Report – August 2022 Item 11a – Bank Reconciliation – Sept 2022 Item 11b – Payments Schedule – October 2022 Item 12 – Budget Report – Q2 2022-23 Item 13 – Correspondence and Clerk’s Report Item 16 – Forward Planning Calendar as at Oct 4th 2022	Parish Council 11th October 2022
Parish Council 27 September 2022 starting at 6pm	Item 5 – ADDITIONAL – Planning Responses sent Aug Sept 2022 Item 5 – Planning List – Sept 2022 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes – July 12th 2022 Item 8 – Update on Actions from Minutes of July 12th 2022 Item 9 – Platinum Jubilee Memorial Clock update Item 10 – Report on possible replacement for the Bartley Oak Item 11 – HCC F&WM Team response to FAC comments re “Bartley Water-Flood Risk Investigation Report” Item 12a (i) – Bank Reconciliation – July 2022 Item 12a (ii) – Bank Reconciliation – Aug 2022 Item 12b (i) – Add Payments Schedule – Aug 2022 Item 12b (ii) – Payments Schedule – Sept 2022 Item 13 – Recommendation to appoint a Parish Council Internal Auditor Item 14 – Recommendation re opt out of External Auditor Appt arrangements Item 15 – Correspondence and Clerk’s Report Item 18 – Forward Planning Calendar as at Sept 20th 2022	Parish Council 27 September 2022
Parish Council 13 September 2022 The meeting is cancelled due to National Mourning	Item 5 – Planning List – Sept 2022 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes – July 12th 2022 Item 8 – Update on Actions from Minutes of July 12th 2022 Item 9 – To consider the process for discussing Planning application 22-00498 Item 10 – Platinum Jubilee Memorial Clock update Item 11 – Report on possible replacement for the Bartley Oak Item 12 – HCC F&WM Team response to FAC comments re – Bartley Water-Flood Risk Investigation Report Item 13a (i) – Bank Reconciliation – July 2022 Item 13a (ii) – Bank Reconciliation – Aug 2022 Item 13b (i) – Add – Payments Schedule – Aug 2022 Item 13b (ii) – Payments Schedule – Sept 2022 Item 14 – Correspondence and Clerk’s Report Item 17 – Forward Planning Calendar as at 5 Sept 2022	Parish Council 13 September 2022
August 2022 – No Meeting	Planning Applications considered in August
Parish Council 12 July 2022	Item 5 – Planning List – July 2022 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes June 14th 2022 Item 8 – Update on Actions from Minutes of June 14th 2022 meeting Item 9 – Report on the proposed Platinum Jubilee Memorial Clock Item 10 – Report on possible replacement for the Bartley Oak Item 11 – Parish Council response to HCC Passenger Transport Consultation Item 12 – Flooding AC Response to HCC Draft Catchment Mgmt Plans Consultation Item 13a – Bank Reconciliation – June 2022 Item 13b i – Payments Schedule – Jul 2022 Item 13b ii – Payments Schedule – Aug 2022 Item 14 – Budget Q1 2022-23 Item 15 – Allocation of Footpath Inspections for 2022 Item 16 – Correspondence and Clerk’s Report Item 19 – Forward Planning Calendar as at July 5th 2022 Item 21 – Exclusion of press and public for Confidential Item – Staffing Matter	Parish Council 12 July 2022
Parish Council 14 June 2022	Item 5 – Planning List – June 2022 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes May 10th 2022 meeting Item 8 – Update on Actions from Minutes of May 10th 2022 meeting Item 9 – Climate Emergency Update Item 10 – Parish Council response to Queens Platinum Jubilee Item 11a – Bank Reconciliation – May 2022 – Public Version Item 11b – Payments Schedule – June 2022 – Public Version Item 12 – Correspondence and Clerk’s Report Item 15 – Forward Planning Calendar as at June 7th 2022	Parish Council 14 June 2022
Annual Council Meeting 10 May 2022 Annual Council Meeting	Item 1 – Election of a Chairman Item 2 – Election of a Vice – Chairman Item 7 – Planning List – May 2022 Item 8 – Planning – Decisions since last meeting Item 9 – Draft Minutes – April 12th 2022 meeting Item 10 – Update on Actions from Minutes of Apr 10th 2022 meeting Item 11a – Final Internal Audit Report – April 1 2021 to March 31 2022 Item 11b & 11c – AGAR Item 11d – Dates for Notice of Public Rights 2021-22 Item 11e Schedule of Reserves as at March 31 2022 Item 11f – Schedule of Assets as at March 31 2022 Item 12a – Bank Reconciliation – April 2022 – Public Version Item 12b – Payments Schedule – May 2022 – Public Version Item 13 – Review of delegation arrangements Item 14 – Review of Standing Orders and Financial Regulations Item 15 – Review of council’s membership of other bodies Item 16 – Review of representatives on external bodies Item 17 – Review of Advisory Committees Item 18 – Review of items covered by Standing Order 5J (xvi to xx) Item 19 – Dates & arrangements for Council meetings in 2022-23 Item 20 – Revised response to HCC F&WM Team Bartley Water-Flood Risk Investigation Report Item 21 – Correspondence and Clerk’s Report Item 23 – Forward Planning Calendar as at May 3rd 2022-1	Annual Council Meeting 10 May 2022 Minutes
Annual Parish Meeting (6.15pm) 10 May 2022	Annual Parish Meeting Draft Minutes for 2021	Annual Parish Meeting Minutes
Parish Council April 12th 2022	Item 3 – Public Session – Paultons Park roundabout proposal Item 5 – Planning List – April 2022 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes – March 8th 2022 meeting-1 Item 8 – Update on Actions from Minutes of March 8th 2022 meeting Item 9 – Parish Council response to Queens Platinum Jubilee Item 10 – Update on a Community Transport Leaflet for Copythorne Parish Item 11 – To receive a Climate Emergency updating report Item 12a – Bank Reconciliation – March 31st 2022 Item 12b – Additional Pymts Schedule – March 2022 Item 12c – Payments Schedule April 2022 Item 12d – Recommended Movements to Reserves Item 13 – Draft year end Budget Report for 2021-22 Item 14 – Changes to ToRs for Advisory Committees Item 15 – Correspondence and Clerk’s Report Item 18 – Forward Planning Calenda as at Apr 5th 2022	Parish Council Minutes April 12th 2022
Parish Council 8 March 2022	Item 5 – Planning List – March 2022 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes – February 8th 2022 Item 8 – Update on Actions from Minutes of 08 February 2022 meeting Item 9 – Annual Parish Meeting Item 10 – Playground Inspection report Item 11 – Response to HCC F&WMT re Bartley Water Flood Risk Investigation Report Item 12 – Parish Council response to Queens Platinum Jubilee Item 13 – PC Involvement with Platinum Jubilee report Item 14a – Bank Reconciliation – Feb 2022 Item 14b – Payments Schedule – March 2022 Item 15 – Interim Internal Audit Report – April 2021 – Jan 2022 Item 16 – Grant Application from local organisation Item 17 – Correspondence and Clerk’s Report Item 20 – Forward Planning Calendar as at March 1st 2022 Item 22 – Parish Award Nominations	Parish Council 8 March 2022
Parish Council 8 February 2022	Item 4 – District and County Councillors Report Item 5 – Planning List – Feb 2022 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes – January 11th 2022 Item 8 – Update on Actions from Minutes of Jan 11th 2022 Item 9 – Climate Emergency Update Item 10 – Annual Parish Meeting Item 11 – Bartley School parking Item 12 – Revised Documents Protocol for Council Meetings Item 13 – Proposed Media Policy Item 14a – Bank Reconciliation as at Jan 31st 2022 Item 14b – Payments Schedule – Feb 2022 Item 15 – Approval of Internal Risk Assessment for 2021-22 combined Item 16 – Grant applications from local organisations Item 17 – Correspondence and Clerk’s Report Item 20 – Forward Planning Calendar as at Jan 31st 2022	Parish Council 8 February 2022
Parish Council 11 January 2022	Item 5 – Planning List – January 2022 Item 6 – Planning Decisions since last meeting updated Jan 10 2022 Item 7 – Draft Minutes – December 14th 2021 meeting Item 8 – Update on Actions from Minutes of Dec 14th 2021 meeting Item 9 – Climate Emergency Update Item 10 – Parish Transport Leaflet Item 11 – APM & Annual Parish Award – Initial preparation report Item 12 – Review of Mapping Software Systems used by the Council Item 13a – Bank Reconciliation – Dec 2021 – Public Version Item 13b – Payments Schedule – Jan 2022 – Public Version Item 14 – Budget Report Q3 2021-22 Item 15 – Precept Request 2022-23 Item 16 – Correspondence and Clerk’s Report Item 19 – Forward Planning Calendar as at Jan 4th 2022	Parish Council 11 January 2022