Council Meetings 2021

The full Parish Council meets once a month on the 2nd Tuesday of the month (starting at 7pm). There is no meeting in August.

Meetings will be held in the Rear Extension Room at Copythorne Parish Hall unless any COVID guidance/restrictions dictate otherwise.

There will be a short public participation session at the start of proceedings when residents may make statements or ask questions about any matter affecting the Parish. In addition to being posted on our website the agenda for each meeting is placed on our Parish noticeboards at least three working days prior to the meeting.

Council Agendas and Minutes 2021

Agenda	Supplementary Documents	Minutes
Parish Council 14 December 2021	Item 5 – Planning List – December 2021 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes – November 9th 2021 meeting Item 8 – Update on Actions from Minutes of Nov 9th 2021 Item 9 – Climate Emergency Update Item 10 – Response to HCC F&WMT re Copythorne Village Flood Risk Investigation Report Item 11 – Parish response to Queens Platinum Jubilee Item 12 – Report on Advisory Committees Item 13a – Bank Reconciliation as at Nov 2021 Item 13b – Payments Schedule – Dec 2021 Item 14 – Consideration of Budget 2022-23 Item 15 – To appoint a replacement member to the Flooding A C Item 16 – Correspondence and Clerk’s Report Item 17 – Chairman’s Report Item 19 – Forward Planning Calendar as at Dec 6th 2021	Parish Council 14 December 2021
Parish Meeting 25 November 2021	Item 4 – District Cllr Reports Item 5 – County Cllr Report Item 6 – Community Speedwatch Presentation inc. Policing Update Item 7 – Parish Pickers Report Item 8 – Parish Hall Update presentation Item 9 – Affordable Housing Presentation Item 10 – Platinum Jubilee Plans Presentation Item 11 – Community-Transport-Presentation Item 12 – Flooding Presentation Slides 1-19 Item 12 – Flooding Presentation Slides 20-35 Item 13 – Parish Design Statement Item 14 – Climate Emergency Presentation	Parish Meeting 25 November 2021
Parish Council 09 November 2021	Item 5 – Planning List – November 2021 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes Oct 12th 2021 meeting Item 8 – Update on Actions from Minutes of Oct 12th 2021 meeting Item 9 – Climate Emergency Update Item 10 – Update on Parish Meeting Item 11 – Noticeboard replacement programme report Item 12a – Bank Reconciliation – Oct 31 2021 Item 12b – Payments Schedule – Nov 2021 Item 13 – Report on updated Complaints Policy Item 14 – Correspondence and Clerk’s report Item 15 – Chairman’s Report Item 17 – Forward Planning Calendar as at Nov 2nd 2021	Parish Council 09 November 2021
12 October 2021 Parish Council	Item 5 – Planning List – Oct 2021 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes Sept 14th 2021 meeting Item 8 – Update on Actions from Minutes of Sept 14th 2021 meeting Item 9 – Climate Emergency Update Item 10 – To receive and discuss an update on Parish Meeting Planning Item 11 – Report on Parish Footpath inspections – Aug-Sept 2021 Item 12 – Parish response to Queens Platinum Jubilee Item 13 – Splitwind Pond Maintenance Programme Item 14a – Bank Reconciliation – Sept 30 2021 Item 14b – Payments Schedule – Oct 2021 Item 15 – Budget Monitor – 6 mths to Sept 30 2021 Item 16 – Correspondence and Clerk’s report Supplemental Correspondence & Clerk’s Report Item 17 – Chairman’s Report Item 19 – Forward Planning Calendar as at Oct 5th 2021	12 October 2021 Parish Council
14 September 2021 Parish Council	Item 4 – Consider Co-Option to fill a casual vacancy in Copythorne North Ward Item 6 – Planning List – September 2021 Item 7 – Planning – Decisions since last meeting – updated Sept 8th Item 8 – Draft Minutes July 13th 2021 Item 9 – Update on Actions from Minutes of July 13th 2021 Item 10 – Climate Emergency Update report Item 11 – Playground Inspections Report – August 2021 Item 11a – External Playground Inspection Report – August 2021 Item 12 – Statement on Affordable Housing Item 13 – To receive an update on Parish Meeting Planning Item 14 – To receive and approve a report on the 2021 Remembrance Day Parade Item 15ai – Bank Reconciliation – Jul 31 2021 Item 15aii – Bank Reconciliation – Aug 31 2021 Item 15bi – Payments Schedule – Add. July 2021 Item 15bii – Payments Schedule – Aug 2021 Item 15biii – Payments Schedule – Sept 2021 Item 16 – Recommendation to appoint a Parish Council Internal Auditor Item 17 – Correspondence and Clerk’s report Item 18 – Chairman’s Report Item 20 – Forward Planning Calendar as at Sept 8th 2021	14 September 2021 Parish Council
13 July 2021 Parish Council	Item 4 – County & District Cllrs Reports Item 5 – Planning List – July 2021 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes June 8 2021 Item 8 – Update on Actions from Minutes of June 8 2021 Item 9 – Parish Newsletter Item 10 – Parish Environmental Policy Item 11 – Response to HCC Flood Investigation Report for Copythorne Village Item 12 – Review of Mapping Software Systems used by the Council Item 13 – Matters related to the business of the APCM on May 4th 2021 Item 14 a – Bank Reconciliation – June 2021 Item 14 b – Payments Schedule – July 2021 Item 15 – Q1 2021-22 Budget Report Item 16 – Grant Applications from local organisations Item 17 – Allocation of Footpath Inspections for 2021 Item 18 – Correspondence and Clerk’s report Item 19 – Chairman’s Report Item 20 – Councillors Reports Item 21 – Forward Planning Calendar as at July 6th 2021	13 July 2021 Parish Council
8 June 2021 Parish Council	Item 4 – County & District Cllrs Reports Item 5 – Planning List – June 2021 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes May 4 2021 Item 8 – Update on Actions from Minutes of May 4 2021 Item 9 – Sports Wall & Parish Hall Field Repairs Item 10 – Lengthsman Scheme Item 11 – Appoint Representative to the Platinum Jubilee Celebrations Working Party Item 12 – Bartley Crossroads Updating Report Item 13 – Health & Safety Policy Item 14 a – Bank Reconciliation – May 2021 Item 14 b – Payments Schedule – June 2021 Item 15 – AGAR next steps Item 16 – CPC Co-Option Policy Item 17 – Correspondence & Clerk’s report Item 18 – Chairman’s report. Item 19 – Councillors Report – Cllr. Jackie Rhodes Item 20 – Forward Planning Calendar as at June 1, 2021	8 June 2021 Parish Council
5 May 2021 Annual Parish Meeting	26 March 2019 Previous APM minutes	5 May 2021 Annual Parish Meeting
4 May 2021 Parish Council	Item 2 – Election of a Chairman Item 3 – Election of a Vice- Chairman Item 5 – District and County Cllr Reports Item 6 – Planning List – May 2021 Item 7 – Planning – Decisions since last meeting Item 8 – Draft Minutes 13 Apr 2021 Item 9 – Update on Actions from Minutes of 13 Apr 2021 meeting Item 10a – Final Internal Audit Report – 1 Apr 2020 to 31 Mar 2021 Item 10b&c – AGAR 2020-21 Item 10d – Schedule of Reserves as at 31 March 2021 Item 10e – Schedule of Assets as at 31 March 2021 Item 11 a Bank-Reconciliation Item 11 b Payments Schedule Item 12 – Review of delegation arrangements Item 13 – Review of Standing Orders and Financial Regulations Item 14 – Review of council’s membership of other bodies Item 15 – Review of representatives on external bodies Item 16 – Review of Advisory Committees Item 17 – Dates & arrangements for Council meetings in 2021-22 Item 18 – Correspondence and Clerk’s report Item 20 – Forward Planning Calendar as at 23 April 2021	4 May 2021 Parish Council
13 April 2021 Parish Council	Item 5 – Planning List – April 2021 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes 9 March 2021 Item 8 – Update on Actions from Minutes of 9 March 2021 Item 9 – Traffic Monitoring Device – New Inn Road Item 10 – Report re A336 7.5 tonne weight limit proposal Item 11 – Initial planning for Queen’s Platinum Jubilee – June 2022 Item 12 – Bartley Crossroads – Updating report Item 13 – Bench Plaques Report Item 14 – Parish Climate Action Plan Item 15 – 2021 APM Update Item 16 – Proposed changes to Chairman & Councillor’s Report… Item 17 – Finances Item 18 – Correspondence and Clerk’s report Item 19 – Chairman’s Report Item 20 – Councillor’s Reports Item 21 – Forward Planning Calendar as at April 6th 2021	13 April 2021 Parish Council
09 March 2021 Parish Council	Item 5 – Planning List – March 2021 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes Feb 9th 2021 meeting Item 8 – Update on Actions from Minutes of Feb 9th 2021 meeting Item 9 – Parish Online (mapping software) report Item 10 – Adoption of Bus Shelter report Item 11 – Parish Noticeboards Report Item 12 – Playground Inspections Report Item 13 – Sports Wall and Parish Hall Field update Item 14 – Updating report on Flooding AC activities Item 15a – Bank Reconciliation – Feb 2021 Item 15bi – Additional Payments Schedule – Feb 2021 Item 15bii – Payments Schedule – March 2021 Item 15c – Interim Internal Audit Report – April to Dec 2020 Item 16 – Correspondence and Clerk’s report Item 17 – Chairman’s Report Item 18 – Councillors Reports – Cllr. Chillcott Item 18 – Councillors Reports – Cllr. Goodwin Item 19 – Forward Planning Calendar as at March 2nd 2021	09 March 2021 Parish Council
09 February 2021 Parish Council	Item 4 – County & District Cllrs Reports Item 5 – Planning List – Feb 2021 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes Jan 12th 2021 meeting Item 8 – Matters arising from Minutes of Jan 12th 2021 meeting Item 9 – To receive and approve a report on Parish Benches Item 10a – To receive and approve Bank Reconciliation for January 2021 Item 10b – To receive & approve Monthly Payments Schedule for February 2021 Item 11 – To receive and approve our Internal Financial Risk Assessment for 2020/21 Item 12 –  To nominate a representative to attend the “Local Cycling & Walking Infrastructure Plan workshops” Item 13 – To receive and approve a report on the distribution of COVID-19 Support funds from NFDC Item 14 – Correspondence and Clerk’s Report Item 15 – Chairman’s Report Item 16 – Councillors Reports Item 17 – Suggested Agenda Items for the Next Meeting (with reference to Council Forward Planning Calendar) Item 18 – To confirm next meeting – March 9th 2021 (to be held via Zoom)	09 February 2021 Parish Council (Signature Redacted)
12 January 2021 Parish Council	Item 4 – County & District Cllrs Reports Item 5 – Planning List – Jan 2021 Item 6 – Planning – Decisions since last meeting Item 7 – Draft Minutes Dec 8th 2020 meeting Item 8 – Matters arising from Minutes of Dec 8th 2020 meeting Item 9 – Parish Design Statement Update – Jan 2021 Item 10 – Pollards Moor Road Bus Shelter Item 11 – Bartley Crossroads Item 12 – Sports Wall and Playground – Initial Report Item 13 – Annual Parish Meeting – Initial preparation report Item 14a – Bank Reconciliation – Dec 2020 Item 14b – Payments Schedule – Jan 2021 Item 15 – Budget Monitor – Mth 9 – Dec Item 16 – Precept Request 2021-22 Item 17 – Correspondence and Clerk’s Report Item 18 – Chairman’s Report Item 19 – Councillors Reports – Cllr. Lady Kara	12 January 2021 Parish Council (Signature Redacted)