Council Agenda for:
Tuesday May 12th 2026

PUBLIC NOTICE OF MEETING OF COPYTHORNE PARISH COUNCIL
The Annual Meeting of the Parish Council will take place on Tuesday May 12th 2026 at 7.00pm

A G E N D A

Standard Agenda Items
1 – To elect the Chairman of the Council and for the Chair to confirm acceptance of office. | PDF File
2 – To elect the Vice-Chairman of the Council and for the Vice Chair to confirm acceptance of office. | PDF File
3 – Apologies for absence
4 – Councillors Declarations of Interest in items on the Agenda
5 – Public Session
6 – County and District Councillors’ Reports
7 – Planning Applications; TPOs and Similar (See details below) | PDF File
8 – Planning/Tree Work Decisions and Updates | PDF File
9 – Approval of the Minutes of the previous Parish Council Meeting (April 14th 2026) | PDF File
10 – Update on agreed actions arising from the Minutes of the previous Parish Council meeting. | PDF File

Council Administration
11 – Finance – 2025/26
11 – a,) To Receive and Approve the Final Internal Audit Review for 2025/26 by Tim Light (Internal Auditor) | PDF File
11 – b.) To Receive and Approve Annual Governance Statement 2025/2026 (AGAR Form 3 – Section 1) | PDF File
11 – c.) To Receive and Approve Accounting Statements 2025/26(AGAR Form 3 – Section 2) | PDF File
11 – d.) To confirm dates for posting of Notice of Public Rights | PDF File
11 – e.) Schedule of Reserves as at March 31st 2026 | PDF File
11 – f.) Schedule of Assets as at March 31st 2026 and insurance arrangements. | PDF File
12 – Finance – 2026/27
12 – a.) Bank Reconciliation for April 2026 | PDF File
12 – b.) To receive & approve Monthly Payments Schedule for May 2026 | PDF File
13 – Review of delegation arrangements to committees, employees; and other local authorities. | PDF File
14 – Review and adoption of Standing Orders and Financial Regulations | PDF File
15 – Review of the Council’s and/or employees’ memberships of other bodies and confirmation of membership. | PDF File
16 – Review of representation on or work with external bodies. | PDF File
17 – Review of Advisory Committees, confirmation of the terms of reference, the number of members and receipt of nominations to them. | PDF File
18 – Review of items covered by Standing Order 5J (xvi to xx) | PDF File
19 – Setting the dates, times and place of ordinary meetings of the full Council for the year ahead. | PDF File
20 – To receive & note reports of any meetings of the Council’s Advisory Committees since the last Council meeting | PDF File
21 – Clerk’s Report | PDF File
22 – Councillors Reports
23 – Suggested Agenda items for the next meeting | PDF File
24 – To confirm the next meeting – June 9th 2026

David Rigby
Clerk / RFO to Copythorne Parish Council
May 5th 2026

Planning Applications to be considered under Item 7
NFNPA 26/00202 FULL – Tintagel, Newbridge Road, Cadnam, SO40 2NX
NFNPA 26/00363 LDCP – Laburnum Cottage, Old Lyndhurst Road, Cadnam, SO40 2NL

For more details please see:- NFNPA https://planning.agileapplications.co.uk/nfnpa