Council Agenda for:
The Annual Meeting – Tuesday May 14th 2024 at 7.00pm

The Annual Meeting of the Parish Council will take place on Tuesday May 14th 2024 at 7.00pm

AGENDA

Standard Agenda Items
1 – To elect the Chairman of the Council and for the Chair to confirm acceptance of office.| PDF File
2 – To elect the Vice-Chairman of the Council and for the Vice Chair to confirm acceptance of office.| PDF File
3 – Apologies for absence
4 – Councillors Declarations of Interest in items on the Agenda
5 – Public Session
6 – County and District Councillors’ Reports
7 – Planning Applications; TPOs and Similar (See details below) | PDF File
8 – Planning/Tree Work Decisions and Updates | PDF File
9 – Approval of the Minutes of the previous Parish Council Meeting (April 9th 2024) | PDF File
10 – Update on agreed actions arising from the Minutes of the previous Parish Council meeting.| PDF File

Special Reports
11 – Discussion regarding a response to a letter from residents to the NFNPA relating to planning application 22/00498; along with consideration of potential issues for future planning applications | PDF File

Council Administration
12 – Finance – 2023/24
a,) To receive the Final Internal Audit Review for 2023/24 by Tim Light (Internal Auditor) dated April 26th 2024 | PDF File
b.) To Receive and Approve Annual Governance Statement 2023/234 (AGAR Form 3 – Section 1) | PDF File
c.) To Receive and Approve Accounting Statements 2023/24 (AGAR Form 3 – Section 2)
d.) To confirm dates for posting of Notice of Public Rights| PDF File
e.) Schedule of Reserves as at March 31st 2024| PDF File
f.) Schedule of Assets as at March 31st 2024 and insurance arrangements.| PDF File

13 – Finance – 2024/25
a.) Bank Reconciliation for April 2024 | PDF File
b.) To receive & approve Monthly Payments Schedule for May 2024 | PDF File

14 – Review of delegation arrangements to committees, employees; and other local authorities.| PDF File
15 – Review and adoption of Standing Orders and Financial Regulations| PDF File
16 – Review of the Council’s and/or employees’ memberships of other bodies and confirmation of membership.| PDF File
17 – Review of representation on or work with external bodies.| PDF File
18 – Review of Advisory Committees, confirmation of the terms of reference, the number of members and receipt of nominations to them.| PDF File
19 – Review of items covered by Standing Order 5J (xvi to xx)| PDF File
20 – Setting the dates, times and place of ordinary meetings of the full Council for the year ahead.| PDF File
21 – Correspondence and Clerk’s Report| PDF File
22 – Councillors Reports
23 – Suggested Agenda items for the next meeting| PDF File
24 – To confirm the next meeting – June 11th 2024

David Rigby
Clerk / RFO to Copythorne Parish Council
May 7th 2024

Planning Applications to be considered under Item 7
NFNPA 24/00235 VAR – Nettall, New Inn Road, Bartley, SO40 2LR
NFNPA 24/00363 FULL – The Vine Inn, Romsey Road, Ower, SO51 6ZJ
NFNPA 24/00386 VAR – Land at “Little Meadows”, Newbridge Road, Newbridge, SO40 2NW
NFNPA 24/00372 FULL – Land Adj. Sydney Cottage, Winsor Road, Winsor, SO40 2HP
NFNPA 24/00424 LDCE – Land north of Bramble Cottage, Old Romsey Road, Cadnam, SO40 2NP

For more details please see:- NFNPA https://publicaccess.newforestnpa.gov.uk/online-applications/